What Does a Chauffeur Do While You Are in a Meeting?

Quick summary

• Yes. On an as directed booking, your chauffeur waits nearby between meetings.
• The time your chauffeur spends waiting is part of your quote, which is fixed before the day.
• If a meeting runs over, the car is already there. If the day runs longer than booked, the extra time is agreed with you separately.
• Send the full itinerary, with every address and meeting time, in one message.

While you are in your meeting, an executive chauffeur stays nearby with the car, keeps an eye on traffic and the rest of your day, and is ready to leave the moment you walk out. On an as directed booking the car is yours for the agreed period, so if the meeting runs over or your plans change, you do not have to rebook or wait for a taxi. It is one of the most common questions executive assistants ask when booking a chauffeur in Dublin. Here is what actually happens behind the scenes, how waiting time works, and when it makes sense to keep the chauffeur with you rather than book a separate pickup.

Can a chauffeur wait for you during a meeting in Dublin?

Yes. When you book a chauffeur on an as directed basis, the chauffeur and the car stay with you for an agreed block of time, such as a morning or a full day. Between meetings, your chauffeur waits nearby rather than driving off to another job. The time is agreed in advance and built into your quote, so you know the cost before you travel.

What does the chauffeur do while you are inside?

Waiting is not wasted time. A good chauffeur uses it to make sure the rest of your day runs smoothly:

• Stays close and reachable. The car is parked legally nearby, and your chauffeur keeps their phone on so a quick message brings the car to the door.
• Checks the next leg. Traffic, roadworks and events in the city are checked so the route to your next meeting is planned before you come out.
• Watches your flight. If your day ends at Dublin Airport, your chauffeur keeps track of your flight time and adjusts the timing of the final run.
• Keeps your things secure. Laptops, luggage and papers can stay in the locked car, so you only carry what you need into the meeting.
• Stays discreet. Conversations you have in the car, and the names of the people you meet, stay private.

What happens if the meeting runs over?

Just let your chauffeur know. On an as directed booking the car is already waiting, so an overrun does not leave you stranded. If your day runs longer than the time in your booking, your chauffeur will tell you if it changes the cost, so there are no surprises when the receipt arrives.

How Alan handles a long day

On full day bookings, Alan stays on hand between your commitments. He works from the schedule your PA sends, and in the evening he can drive you to dinner with clients and wait to bring you back to your hotel when you ask.

The time he spends waiting is part of your quote, which is fixed before the day. If the day runs longer than planned, the extra time is agreed with you separately.

How is waiting time charged?

It depends on the chauffeur company, so always ask before you book. At Lir, every booking is quoted individually and fixed before you travel. The time your chauffeur spends with you, including waiting between meetings, is part of that quote. When you ask any company for a quote, check:

• Is the car and chauffeur dedicated to you for the whole booking?
• Is there a minimum booking period?
• How is extra time handled if meetings run over?
• Are parking and tolls included in the quote?
• Will you receive receipts for your expenses?

Should you keep the chauffeur or book a separate return pickup?

Keep the chauffeur with you when your day has several meetings, the finish time is uncertain, or you are travelling with luggage or valuable equipment. It is also the better choice when the cost of being late, to a flight, a client or a board meeting, is high. A separate return pickup can work for a single meeting with a fixed end time, especially if the chauffeur would otherwise be waiting for several hours. Your chauffeur company should tell you honestly which option suits your day.

Where do chauffeurs wait in Dublin city centre?

Parking in the city centre is limited, so chauffeurs rarely wait directly outside an office for long. They usually wait at a nearby car park or a legal stopping point and return to the door when you message. When you book, share the exact entrance you will use, and whether the building has its own drop off area, so your pickup is quick and easy.

Tips for executive assistants booking a meeting chauffeur

• Send the full itinerary, with every address and meeting time, in one message
• Include flight numbers for any airport runs
• Name a contact on the day if the traveller is hard to reach
• Mention anything confidential, so it can be handled discreetly
• Ask for receipts to be sent to the person who handles expenses

If you are arranging transport for a team or a day of client meetings, our corporate chauffeur service in Dublin keeps a car on standby between appointments, with the time agreed in a fixed quote. For board members and senior executives, see our executive chauffeur service.

Why listen to us?

Lir is run by its founder, Alan McLoughlin. Alan served with the Military Police Corps of the Irish Defence Forces before moving into close protection. He is a member of the International Association of Close Protection Professionals (IACPP) and is ISTI security trained. He has driven delegates for the Nigerian embassy and was part of two US presidential visits, driving members of the president’s team in the convoy. Lir is Fáilte Ireland accredited for service excellence in Irish tourism. He has driven a regular delegate through Airline Economics week in Dublin for years, waiting between sessions and driving to client dinners each evening.

Questions about meeting transport